Document Actions
County Business Operations
Carol Bunn
Ext Information Associate/Business
Cell: 419-788-1869
Direct Phone:614-688-8330
bunn1@ag.osu.edu
What's New in the Business Office
Business Office has posted a new Travel Request Form
The Business Office has posted a new Travel Request Form to the Business Office Web site http://osuebusiness.ag.ohio-state.edu for Extension use. A copy of this form is attached. Please note that on this form are two new questions.
1. Is this trip related to learning, teaching, or creating OSU research? Yes / No
2. Does this trip involve Multistate activity? Yes / No
These new questions are required to be completed by all Extension employees in order for a T number to be issued. These questions will be required starting on July 1st. Extension needs this information to document Research and Multi-state activity each year for federal reporting. The federal guidelines have changed and we apologize for the additional time it will take you to adjust to the new form. A brief summary of what Integrated Research (question 1) and Multi-state activity (question 2) means to us is below.
Excerpts taken from Administrative manuals from the USDA:
Research Activity (Integrated Research and Extension) - question 1
Integrated activities means jointly planned, funded, and interwoven activities between research and extension to solve problems. This includes the generation of knowledge and the transfer of information and technology. Integrated activities may include coordinating committees, workshops, training, centers, projects and meetings as long as they are related to Research and Extension combined.
Multi-State Activity - question 2
Multi-State activity means collaborative efforts that reflect the programs of institutions located in at least two or more States or territories. Each participating State must be a collaborator towards objectives and involved in the outcomes. Examples of multistate extension activities may include contracts, grants, committees, projects, trainings, workshops, centers, and meetings that involved more than one State.
* This form applies to travel processed through the Business Office, Regional Offices and State units. It does not apply to academic org travel entered through academic offices.
Please do not hesitate to contact Cindy Buxton, buxton.65@osu.edu with questions.
Business Office Job Aids
From time to time there are questions on forms that you may have related to reimbursement processes. Please see the attached examples and visit with Carol if you have any questions!
Common Problems on items submitted to the Business Office.
- Tips on completing the Purchasing and Travel Card Transaction form and Tracking log.
- Tips on completing the Extension Travel Form.
- Tips on completing the Travel Reimbursement Form.
There has been a Mileage Rate Update. Effective March 19, 2008, mileage reimbursement rates have been increase to $0.505 per mile. For more information, see GSA website. Please be careful when calculating your March Travel reimbursement, you will have to manually calculate at the two different rates. Mileage rate prior to March 19 is $0.485. I will update the mileage form on the web site after the month has ended with the new rate.
http://osuebusiness.ag.ohio-state.edu
� NEW! Sharing Hotel Rooms Fact Sheet posted
� Convenience Order List FY2008 Updated
� Payment Request Form updated with New Convenience Order Number added
� Travel Request Form Updated. 1. Added instructions to put a date on the signature line and 2. Added a reminder to choose and document the least expensive travel method.
� Travel Reimbursement Form Updated 1. Added notes to include the T number and name of the person you are sharing a room with on your hotel bill. 2. Added a note that changes by the Business Office during auditing over $10 do not require additional departmental approval to process.
� Communications Allocation Calculation 2008, 2009, 2010
� University Plaza Hotel is in the process of being sold by OSU which means by the end of the month they will no longer be accepting 100w forms.
As with any other hotel you will need to 1. Pay for the hotel charges personally and submit for reimbursement on your Travel Order Number. or 2. Set up a Purchase Order with the chosen hotel vendor (either one time or blanket).
Don't forget the Purchasing Card can not be kept overnight so it usually isn't the best tool for hotel stays.
� Reconciliation Summary and Certification Form posted
� New Director Checklist Added to Forms
� New PeopleSoft Access Request Form Posted
